If you are traveling with a large group of 10 people or more than that from the USA to any destination together then choose the American Airlines group travel program. AA offers family reunion, corporate trip, school outing, or sports team travel, special fares to book your flights.
Thus you can book the flights and save more than individual flight booking. So get ready to get the leisure travel or have a meeting, so let’s find out the details of the AA group travel policy here and for what options you are eligible.
How Does American Airlines Group Travel Work?
Traveling with 10 or more people? The American Airlines group travel program is designed for groups of 10 or more passengers flying on the same flight. The process starts by submitting a group travel quote through the official website or by calling the group travel department. Once approved, the airline provides a personalized fare quote, which may include discounts and flexible ticketing options.
A deposit is usually needed to confirm the reservation, with final payments and passenger names required closer to the departure date.
American Airlines Group Travel : Rules & Regulations
Before proceeding with group reservations, passengers must be aware of certain rules and regulations of American Airlines group travel policy & benefits. Key terms include:
- Basic group requirement : A minimum of 10 or more passengers flying on the same flight is required to qualify for group travel benefits.
- Exclusive group fares: Special discounted fares are available for group reservations and are more affordable compared to individual booking.
- Group fare quotes & deposits : Fare quotes are typically valid for a limited time, so early booking is recommended to lock in rates. A deposit is required to confirm and hold the group reservation.
- Flexible payment option : A deposit can be made to secure the reservation, with final payments and passenger names required closer to departure
- Required name submission & changes : Passenger names must be submitted by the deadline, and name changes may be allowed with restrictions or fees.
- Cancellation & Refunds : Cancellation policies vary; deposits may be non-refundable, and penalties may apply depending on the timing of changes or cancellations.
- Extra baggage allowance : Sports teams and other special groups may receive additional baggage allowances for equipment, subject to airline policy
- Dedicated customer support : A dedicated group travel desk is available to assist with reservations, modifications, and special requests on fares
For the most up-to-date terms, it is recommended to check the American Airlines official website or contact their group travel department directly 800-221-2255 (U.S. or Canada).
School, Sports Teams, and Special Event Travel with American Airlines
American airlines categorized different groups such as business, education, sports, school or special events. The airline offers flexible booking options and benefits to accommodate different group requirements to ensure a smooth & convenient journey. Have a look below
School Group Travel
For educational institutions planning field trips, academic competitions, or study abroad programs, American Airlines offers group travel benefits such as:
- Special fares for groups of 10 or more students and chaperones
- Flexible ticketing and payment options
- Assistance with seating arrangements to keep groups together
Sports Team Travel
American Airlines understands the unique needs of athletic teams traveling for competitions. Sports teams can take advantage of:
- Customizable group travel packages with guaranteed fares
- Extra baggage allowances for sports equipment (subject to airline policies)
- Dedicated support to accommodate last-minute changes
Special Event Travel
Whether it’s a corporate event, music festival, religious gathering, or any large-scale occasion, American Airlines provides tailored travel solutions, including:
- Coordinated booking for large groups attending the same event
- Discounted fares and flexible change policy
- Charter flight options for private group travel
For more information on group travel for schools, sports teams, or special events, American Airlines’ Group & Meeting Travel Desk is available to assist with planning and reservations.
How to Request a Group Travel Quote with American Airlines?
If you planned a group trip of 10 or more passengers flying together? Facing a problem, how to request a group quote? Then requesting a group travel quote with American Airlines is a straightforward process that is planned to offer the special group pricing on fares & in flight amenities .Here’s a step-by-step guide to securing a quote:
Determine Your Group’s Travel Details
Before submitting a request, gather the following information:
- Number of passengers (minimum of 10 required)
- Preferred travel dates and times
- Departure and destination cities
- Any special requests (e.g., seating arrangements, extra baggage needs)
Submit a Quote Request
You can request a group fare quote through the American airlines website by filling out the Group travel request form, or by contacting the group travel department directly 800-221-2255 for US-based inquiries regarding American airlines group & meeting travel & more.
Receive and Review Your Quote
Once your request is processed, American Airlines will provide a customized fare quote, which may include:
- Special group pricing
- Ticketing and payment deadlines
- Deposit requirements and refund guidelines
Secure Your Reservation with a Deposit
To confirm the group booking, a deposit may be required. The exact amount and due date will be outlined in the fare quote.
Submit Passenger Names & Final Payment
Passenger names must be submitted by the specified deadline, and final payment must be completed before ticket issuance. Name changes may be allowed with certain restrictions.
Receive Confirmation and Travel Details
Once payment is done, the group will receive a confirmation email with flight details.
For further assistance or to check availability of group tickets, passengers should call American airlines’ group travel department, where travel agents will assist you anytime, anywhere.
Do American Airlines offer group discounts?
Yes, American Airlines offer group discounts for groups of 10 or more people booking together on the same flight. These discounts are available through the airline’s travel program and provide such benefits below:
- Special group fares that may be lower than individual ticket price
- Flexible ticketing options with later name submission deadlines
- Dedicated customer support from the group travel agents for assistance with booking & changes
- Seating arrangements to keep group members seating together when possible.
- The departure should be 1 or more.
- All the cabin classes are available for special rates.
- One world destination or any AA.
Note: If your Group is traveling with any Oneworld destinations within your two-day window, they should know the fee and the seat confirmation 11 months in advance.
How to Contact AA Group & Meeting Reservations?
Call us (U.S. or Canada) for Group & Meeting Travel Desk : 800-221-2255 Email id : aagmt.internet@aa.com
Business Hours: Available Monday to Friday (hours may vary, check the AA website for details).
International Travelers: Contact your local American Airlines office for group travel assistance
Who can Book the American Airlines Group Travel?
Passengers who are traveling in a group of 10 people or more than can book the group flights, and those who are eligible for the group booking are:
- The general passengers
- Travel operators
- Travel agents
General passengers can book the flight with AA as a group leader. Still, with the travel agent and tour operators ARC and the IATA authorization, it is compulsory to book the flight tickets for their clients.
How to Book Group Reservations with American Airlines?
There are multiple ways to get hassle free booking for Group reservations with American Airlines, and here is a complete process you can follow to make the booking:
Online Method:
- Visit the AA Website
- Then go to the booking section.
- Select the American Airlines Group Travel option.
- Now entre the details, and add passengers.
- Then, select the round trip or one way.
- Then, add the stopovers if required, or add the legs.
- Now, proceed to make the booking by making payment.
These are the simple steps you can follow if you are choosing the online Method, and when you complete the booking, you will get the confirmation in your email.
Offline Method
If you face the difficulty with online method, do not worry as you can choose the offline method, in this you can simply call the customer service & request to book your group booking.
- Go to the American Airlines website www.aa.com.
- Then you will see the American Airlines Group travel phone number
- After that, dial the number and listen to the IVR
- Choose the one that says, speak with a representative.
- Now, request the representative to book a flight.
- Provide them with details and make the payment.
At last, when the booking is completed, the AA will send you a confirmation.
Will I Get the Discounts on American Airlines Group Reservations?
Yes. American Airlines will give more discounts and deals on your group reservations. Group discounts deals will help you in making your travel more reasonable & hassle free
Plus, you can earn 500,000 Miles with all-inclusive fares on Vacation packages and More.
Does AA Provide Refunds For Group Booking?
Yes, American Airlines provides the refund if you cancel the flight within the 24 hours of your booking, the AA will proceed your refund Automatically. However, if you skip this time or cross the window, then you will not get the American Airlines group travel refund. So make sure to request the refund early.
How Much Does American Airlines Charge for Group Travel?
For those who are booking group travel and it is confirmed, then you have to pay the AA Group travel fee. The amount of the fee is given on the confirmation of the booking, is based on the group you have chosen,
And if the booking is made less than 30 days before your departure time, then there will be no deposit fee, as you have to make the full payment. However, you have to Pay:
| For Economy Class | $100 |
| Premium Economy Class | $150 |
| Business Class | $200 |
| First Class |
|
What is a Group Block on AA?
American Airlines group block refers to when there are 10 people booking their flight ticket with a special contract and when passengers are traveling on the same round trip, and the payment form is also the same for all the flight tickets.
How Does AA Group Work?
The American Airlines have 4 different groups and these are categorize with the passengers needs. Take a look at the Table Mentioned Below:
| Group 1 | For the Executive Platinum Members |
| Group 2 | Platinum Pro Members |
| Group 3 | One world Sapphire Members |
| Group 4 | American Airlines Gold Members |
So, if you are a member of any of these groups, you can get the flight according to this.
How Can I Upgrade the American Airlines Boarding Group?
If you want to upgrade your American Airlines group travel, then keep these points in your mind:
- Book a flight with higher travel class to maximize your awards.
- You can use the preferred credits for unique features
- Go to the AA website to choose the higher boarding groups.
Conclusion
Making a group travel with American Airlines is very simple, and there are various option through which you can make the booking for small group or larger one both can be done easily. However, we hope that by following the above details, all your queries about American airlines group travel can be resolved. Moreover, you can reach out to the customer service team to get instant help.